Preventive Maintenance Scheduling
How Preventive Maintenance Scheduling Works
Truck Genie's PM module lets you set maintenance schedules for each unit in your fleet based on mileage intervals, time intervals, or both. The system tracks where each unit stands and alerts you before service is due, so you're never caught off guard by an overdue oil change or missed brake inspection.
Setting Up a PM Schedule
Select a Unit
Navigate to the unit you want to set up PM for.
Add a PM Item
Choose the service type (oil change, brake inspection, tire rotation, etc.) or create a custom PM item for anything specific to your operation.
Set the Interval
Define when service is due. You can set intervals by mileage (e.g., every 10,000 miles), by time (e.g., every 6 months), or both (whichever comes first). Enter the date or mileage of the last completed service so the system knows where to start counting.
Set Alert Thresholds
Choose how far in advance you want to be notified. For example, alert at 1,000 miles before an oil change is due, or 30 days before a DOT annual inspection expires. This gives you time to schedule the work without it becoming an emergency.
Recommended PM Schedules
Not sure what intervals to use? Here are the most common for Class 8 trucks. Always check your manufacturer's recommendations for your specific make and model.
| Service | Mileage | Time |
|---|---|---|
| Engine Oil & Filter | 10,000 to 15,000 mi | 6 months |
| Fuel Filters | 15,000 to 20,000 mi | As needed |
| Air Filter | 30,000 to 50,000 mi | Inspect every 15K |
| Chassis Lubrication | 10,000 to 15,000 mi | Per manufacturer |
| Brake Inspection | 30,000 mi | 6 months |
| Tire Rotation | 40,000 to 60,000 mi | Per manufacturer |
| Coolant Service | 300,000 mi | 5 years |
| Transmission | 150,000 to 200,000 mi | Per manufacturer |
| DOT Annual Inspection | N/A | Every 12 months |
For a complete guide with detailed notes, see our blog post: Preventive Maintenance Schedule for Class 8 Trucks.
When a PM Service Is Completed
When you complete a scheduled service, log it as a work order and mark the PM item as completed. The system automatically resets the interval counter and starts tracking toward the next service date. Your complete PM compliance history is stored and reportable.
Stop managing your fleet on paper
Truck Genie handles DVIRs, work orders and PM scheduling for fleets running 1 to 50 trucks. $10 per unit per month. 30 days free.
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