Work Orders, How to Track Repairs
What Are Work Orders?
Work orders are the core of Truck Genie's maintenance tracking. Every repair, service, or inspection gets logged as a work order, creating a complete, searchable service history for every unit in your fleet.
Whether your mechanic is working in your own shop or you're outsourcing to a local repair facility, work orders track what was done, when, by whom, what parts were used, and what it cost.
Creating a Work Order
Select the Unit
Choose which truck or unit needs work from your fleet list.
Describe the Work Needed
Enter a description of the repair or service. Be specific, "Replace turbo actuator" is better than "engine issue." This becomes your searchable history.
Assign and Prioritize
Assign the work order to a mechanic (if in-house) or note the external shop. Set a priority level so your team knows what to tackle first.
Track Progress
As work progresses, update the status. Add parts used, labor hours, and costs as they happen.
Complete the Work Order
When the repair is done, mark the work order as complete. This updates the unit's service history and can trigger related PM schedule resets.
The Work Queue
The Work Queue shows all open work orders across your fleet in one view. If you have an in-house mechanic or shop, this is their daily dashboard, a prioritized list of what needs to be done, organized by urgency and assignment.
Tracking Costs
Each work order can include parts costs and labor hours. Over time, this data lets you see your total maintenance spend by unit, by repair type, and by time period, giving you the information you need to make smarter decisions about your fleet.
Stop managing your fleet on paper
Truck Genie handles DVIRs, work orders and PM scheduling for fleets running 1 to 50 trucks. $10 per unit per month. 30 days free.
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